HEALTH AND SAFETY

St Mary’s Church

Easebourne

&

The Refectory 

Health & Safety Policy

Health & Safety Policy

PCC of St Mary’s, Easebourne & The Refectory

This document has been prepared in accordance with the provisions of the Health & Safety at Work etc. Act 1974 and the regulations made under it.

This policy is in three sections:

Section 1General Statement of Policy 

Section 2Organisation and Responsibilities 

Section 3Policy Implementation

Section 4 – Appendix

Note

 Church Name:   St Mary’s Church & The Refectory 

Address:              Easebourne W. Sussex

Postcode:          GU29 0AJ       

Date: 16th May 2015 

Suggested Review date: August 2017 

The appointed Safety Officer is:     Eric L Bounton 

(PCC Member and an Engineering Project Manager with a basic qualification in Safety Management (IOSH) 

Signed:

 Chairman of the PCC of St Mary’s Easebourne 

http://easebourneparishchurch.co.uk/wp-admin/media-upload.php?post_id=113&type=image&TB_iframe=1

Date:

1        General Statement of Policy 

Our policy, so far as is reasonably practicable, is to provide and maintain safe and healthy working conditions, equipment and systems of work for all our employees, casual labour and voluntary helpers, and to provide such information, training and supervision as they need for this purpose.

We will also endeavour to ensure, so far as is reasonably practicable, the health, safety and welfare of all members of the congregation, contractors, visitors and others who may visit the church, churchyard and any associated buildings.

The appointed person will review and update the policy as and when required to encompass any changes in Health and Safety legislation and regulations that occur but at a time no longer than 2 years from the time of issue. It will be the appointed persons responsibility to keep all documentation up to date and available for use as and when required.

As and when the Health and Safety Policy is updated, and subsequently the procedures, these will be put before the Standing Committee of the PCC for information and ratification where necessary.

It will also be part of the appointed person’s duty to advise the Standing Committee of the PCC of any changes in Health and Safety requirements and regularly report on any infringements or any reservations in the way the Policy is being adhered to.

2        Organisation and Responsibilities

2.1   Responsibility of the Chairman of the PCC

Overall responsibility for Health & Safety is that of the Vicar / PCC Chairman, the Revd D. Welsman who will ensure that arrangements are in place to satisfy Health & Safety Regulations and appropriate Codes of Practice. Specific responsibilities will be delegated to the appointed person named above in this document.

2.2    Responsibility of the Churchwardens 

Responsibility to ensure that the arrangements outlined in this policy are

carried out as necessary is with the Churchwardens, as noted below:

Mrs K Minchin

Mr R Sked

2.3    Responsibility of the Parochial Church Council

The Parochial Church Council has general responsibility to ensure that the Health & Safety Policy is implemented. 

2.4    Responsibility of the Health & Safety Officer (Appointed Person)

The following person carries the responsibility for the day-to-day implementation of the arrangements outlined in this policy and is the person named above on page 1.

2.5    The responsibility of the Health & Safety Officer shall be to: 

2.5.1    Be familiar with Health & Safety Regulations as far as they concern the

church and its associated premises.

2.5.2    Be familiar with the Health & Safety policy and arrangements and ensure

they are observed.

2.5.3    Ensure so far as is reasonably practicable, that safe systems of work are in place.

2.5.4    Ensure the Church and Refectory is clean and tidy.

2.5.5    Ensure the churchyard is properly maintained including the safety of Monuments, tombstones and trees, and paths.

2.5.6    Ensure that safety equipment and clothing is provided and used by all personnel where this is required

2.5.7    Ensure that all plant, equipment and tools are properly maintained and in good condition and that all operators have received the appropriate training.

2.5.8    Ensure that adequate access and egress is maintained

2.5.9    Ensure adequate fire fighting equipment is available and maintained

2.5.10 Ensure that food hygiene regulations and procedures are observed.

2.6       Responsibility of Employees and Voluntary Workers

All employees and voluntary workers have a responsibility to co-operate in the implementation of this Health & Safety policy and to take reasonable care of themselves and others whilst on church business or premises.

Employees and voluntary workers must therefore:

2.6.1    Comply with safety rules, operating instructions and working procedures

2.6.2    Use protective clothing and equipment when it is required

2.6.3    Report any fault or defect in equipment immediately to the appropriate person

2.6.4    Report all accidents (however minor), injuries, near misses or other potential safety hazards as soon as possible

2.6.5    Not misuse anything provided in the interests of health and safety. 

2.7    Responsible persons

It may be necessary from time to time appoint a responsible person or persons for particular functions, events or areas of the church and its associated premises and in this eventuality the person or persons will be advised of what the area of responsibility is and the location to be covered.

6 

 3        Policy Implementation 

This section sets out our arrangements to minimise as far as is reasonably practicable risks to the health and safety of employees, voluntary workers, members of the congregation, visitors and contractors. 

3.1    Accidents and First Aid

In the event of an incident / accident during a church service or church function one of the three people listed below will take full charge of the incident and be responsible for co-ordinating and directing the actions to be taken to bring the incident to a successful conclusion with the minimum of disruption.

The three persons are: Church Warden, Mrs K Minchin

Church Warden, Mr R Sked

Health and Safety Officer, Mr E Bounton

First Aid items are located in:

The accident book is located in: Church – West Vestry

Refectory – Geo West Room, Kitchen

All accidents and incidents must be entered in the accident book or on an accident/incident report form and our insurers advised. This includes the church, its grounds and the Refectory and applies to all voluntary groups, organisations who use or hire the premises.

The reporting of any such accidents/incidents are covered by Reporting of Injuries, Diseases & Dangerous Occurrences Regulations 1995 will need to be reported by the responsible person to the authorities by the quickest means possible. Guide to reporting is in Appendix 1 attached.

Accident books and accident records are to be regularly reviewed.

3.2    Fire Safety

Our policy is to fulfil our obligations under the Regulatory Reform (Fire Safety) Order 2005. In order to achieve this, we undertake the following:

An assessment of the fire risks in the Church, the Refectory and associated buildings and the risks to our neighbours. This is carried out and reviewed at regular intervals and a copy is attached as Appendix 2 of this document.

3.3    Fire extinguishers

Fire extinguishers are located throughout the Church and Refectory and the locations and types are listed in Appendix 2. The extinguishers are checked periodically by the responsible person and maintenance of the extinguishers is carried out by a specialist on an annual basis. 

3.4    Evacuation procedure

For all services, concerts and functions, in either the Church or the Refectory our procedures for stewarding/evacuation are as follows:

3.4.1    All designated fire doors must be unlocked before the service/event commences and be clearly marked as fire exits using the ‘Running Man’ symbol

3.4.2    In the event of larger than average numbers of persons it may be necessary for the responsible persons (Church Wardens) to nominate sides’ persons to act as stewards in the event of an incident. This would need to be arranged before the commencement of the service or function.

3.4.3    Emergency lighting is not available in Church but torches are available for use in the event of an emergency and are located as stated in Appendix 2.

In the case of the Refectory there is emergency lighting.

3.4.4    In the event of any emergency an announcement will be made by a Church Warden, a member of the clergy or the leader of the event to evacuate the building. This person is to be agreed and published prior to the commencement of any function. For all church services the person leading the service is considered to be the responsible making such an announcement.

3.4.5    The assembly point for any such action will be the War Memorial in the churchyard for the Church and the lawn in front of the Priory for the Refectory. 

3.5    Electrical Safety 

3.5.1    A list of all our portable electrical appliances is maintained by the responsible person.

3.5.2    Periodically the responsible person will inspect all items designated as portable under the Portable Appliances’ Testing Regulations to ensure that there are no loose connections, worn flexes or trailing cables. No electrical equipment is to be brought onto the premises and used until it has been tested by the approved person and entered in the electrical equipment record.

3.5.3    The responsible person will arrange a full test in accordance with the requirements of the Portable Appliances’ Testing Regulations by a competent and qualified person.

3.5.4    Every five years, the fixed electrical system will be inspected and tested by a competent contractor who is a member of the NICEIC, ECA or other approved body. Any necessary remedial work will be carried out to enable a test certificate to be issued.

3.5.5    In order to ensure that the church is adequately lit, an inspection will be made periodically, by a responsible person, of the church, churchyard and the Refectory. Any bulbs that require replacing will be reported to the responsible person, who will ensure that the bulbs are replaced, ensuring that the safety procedures for the replacing of the bulbs is followed.

3.5.6    At intervals of not more than five years the lightening conductor system will be examined and tested by a competent specialist firm of lightening protection engineers.

3.6    Gas Appliances 

  • The gas fired boilers in both the Church and the Refectory will be maintained by a competent contractor who has employees that carry Gas Safety certificate applicable to the appliances that are being worked on.
  • The gas appliances, gas oven, hob and associated pipework in the kitchen area of the Refectory will be regularly inspected by a competent contractor who has employees that carry Gas Safety certificate applicable to the appliances that are being worked on.
  • 4 

3.7    Hazardous Substances

3.7.1    The responsible person will maintain a list (See Appendix 3 attached) of all hazardous substances used in the Church and Refectory and keep this list to the minimum requirement. Where this is not possible, our safety arrangements are as follows:

For all hazardous substances, which include substances marked as ‘harmful, irritant, corrosive, toxic, very toxic, flammable, highly flammable, extremely flammable, explosive, oxidising or dangerous for the environment’, data sheets or product information provided by the manufacturers are used to determine the correct method of use, protective clothing needed, method of storage, and action to take in the event of an accident e.g.

Name of substance: Liquid floor cleaner

Hazard level: Low

Storage: Must be kept in locked store room

Protective clothing: Wear as directed by the manufactures instructions’

Accidents: If splashed in eyes wash immediately with copious amounts of water.

In the event of an accident detail all substances, noting in each case the name of substance, hazard type, method of storage, protective clothing required and procedure.

Examples of other hazardous substances you might have are:

petrol, pesticides, insecticides and polishes. Some hazardous substances, such as asbestos and pigeon droppings in belfries will require specialist treatment and must only be touched or removed by specialist contractors. (You must consult the local Environmental Health Officer in such circumstances).

Do not mix chemicals.

Do not store chemicals in unmarked containers.

 

3.7.2    An inspection for asbestos has been carried and any areas of note have been recorded in the log and will be regularly inspected.  In the course of works should any suspicious material come to light work is to stop until samples have been tested and a negative result obtained.  Also contractors will be made aware of this log so that prior to commencing work they can direct their operatives accordingly.

 

3.8       Safety of Plant and Machinery

 

The responsible person will maintain a list (See Appendix 4) of all items of plant and machinery. The procedures for checking and rules for use are as follows:

3.8.1    Employees and voluntary workers must not operate plant or machinery that they are not trained and authorised to use.

3.8.2    Employees and voluntary workers must not ride on any parts of machinery not intended for that use

3.8.3    Machinery must be switched off before any adjustments are made

3.8.4    After carrying out maintenance and adjustments, all guards must be replaced before the machinery is used

3.8.5    Before using any item of plant or machinery, a check must be made to ensure it is in a safe working condition, correctly adjusted, and there are no loose nuts, bolts or other defect.

3.8.6    The appropriate personal protective equipment detailed below must be worn when operating any item of plant or machinery

3.8.7    Persons under the age of 18 may use hand tools only and are not permitted to operate any power driven item of plant or machinery

 

 

 

 

3.8.8    Ladders may only be used when other equipment such as tower scaffolds or mobile elevated work platforms cannot be used and for work of short duration provided they can be safely secured. This may necessitate the use of ladder ties. All persons using stepladders or ladders must be accompanied. (See Appendix 4 for the Method Statement and Risk Assessment)

3.8.9    Any defect and damage found to any item of plant or machinery must be reported to the responsible person.

3.8.10  All plant and machinery will be regularly maintained and a schedule kept of maintenance requirements.

3.8.11  Persons must not work on their own unless they have a means of communication and have notified a colleague of the details of the work being undertaken and agreed a procedure to ensure they are safe.

3.8.12  The items of plant and equipment (See List in Appendix 4) are tested by a competent person in accordance with an inspection programme.

 

 

4.0       Slips, Trips and Falls & Condition of Floors, Steps and Paths

4.1       In order to reduce as far as is reasonably practicable the risk of slips, trips and falls, an inspection will be made every at regular intervals by the responsible person of:

  1. a) All floors and stairs in the church and Refectory.
  2. b) All paths and steps in the churchyard.
  3. c) All ramps and handrails both internal and external of the church and Refectory.
  4. 4.2       Particular note will be made of moss, algae and leaves on paths. Any defects will be reported to who will arrange for repairs or remedial measures to be carried out. Any defects are to be reported to the responsible person who will arrange for remedial works to be carried out.

 

  • Working at Heights or High Levels

 

The following areas are designated as high levels:

Changing light bulbs in the Church

Changing light bulbs in the Refectory

Cleaning of the window sills in the church

Use of step ladders within the church or Refectory are deemed to be working at height.

The procedure listed in Appendix 6 must be adhered to when using ladders and only the following persons are authorised to work and/or supervise working at high level.

The appropriate training will be given where required and a system of recording will implemented as to who is trained and when work is carried, the nature of the work and when it is carried out.

All work at high level is to be notified to the responsible person prior to its implementation and the log mentioned above is to be completed.

6.0       Preparation of Food

Food Hygiene Regulations apply whether you sell publicly or privately, in a hall or marquee, for profit or for fund-raising. The only exception is for food cooked at home for private consumption.

 6.1       All Food Hygiene Regulations must be followed when preparing and storing foodstuffs for consumption on and off the premises.

6.2       All food handlers will receive adequate supervision and where necessary instruction and training in how to comply with the regulations.

6.3       Appropriate assessment of risks is carried out for the foods to be prepared and stored including storage at the correct temperatures.

6.3.1    Particular attention is to be taken when storing food in the freezer. No food remaining at the end of a function must be stored in the freezer and reused at a later event.

6.3.2    All food put into the freezer must be labelled and the date of insertion into the freezer recorded.

6.4       Before any preparation commences, all surfaces coming into contact with food must be thoroughly cleaned and disinfected and again on completion of any preparation.

6.5       Food stuffs must not be prepared or stored on the work surface parallel to the walkway between the top of the stairs and the hall. Storage on all other surfaces is only allowed if the foodstuffs are fully covered and protected from accidental contamination.

6.5.1    During the preparation and serving of food of it, the food temperatures are to be monitored and recorded as recommended in the Food Hygiene Regulations.

6.6       Only the persons listed in the Appendix 8 of this manual who have received the appropriate training may prepare and serve foodstuffs.

6.7       All hirers who wish to provide foodstuffs and use the kitchen facilities are to be advised of the procedures and safety standards that apply to the facility.

6.7.1    All hirers of the kitchen and its facilities must hold the necessary qualifications for producing food and have public liability insurance to cover such activity.

7.0       Safeguarding Policy

A Policy for the protection of children, young people and vulnerable adults has been issued and implemented and is listed in Appendix 5 of this Health and Safety Policy document. This Policy is reviewed and revised annually in accordance with the Diocesan guidelines of good practice and as part of this review the procedures in relation to the Criminal Record Bureau will be brought up to date. The list of accredited persons, which forms part of Appendix 5, will also be reviewed at this time. The authorised person/persons for the implementation of the policy are:

Rev Derek Welsman

Mrs Nicky Stringer

Personal Safety

8.1       Working alone is not advisable at anytime except if the activity or work is agreed with the responsible person or persons.  Anyone carrying out agreed lone duties or work must make a designated person aware of their intentions.

8.2       When cash is to be banked all care should be taken not to advertise the fact and a varied routine is undertaken.  When large amounts of cash are to be banked after an event it is advisable that it is not left to one person and special arrangements are made for assistance be given by one or more persons.

Contractors

Anyone entering church premises for the purposes of carrying out work, other than an employee or voluntary worker of the church, will be regarded as a contractor. All contractors, including the self-employed, must abide by the following:

9.1       Have their own Health & Safety policy (where required by law) and be able to provide a copy of the same.

9.2       Produce evidence that they have appropriate public and employers’ liability insurance in place. A record of this evidence will be maintained.

9.3       Comply with all the requirements of this Health & Safety policy and co-operate with the church officials in providing a safe place of work and a safe system of operation.

9.4       Where plant and machinery is brought onto the church premises by contractors, they must be able to show where necessary that the equipment has been inspected and tested to ensure its safe operation.

9.5       Contractors may only use sub-contractors or persons other than their own direct employees with the express permission of the Church Project Officer. However, responsibility will remain with the contractors.

9.6       All contractors will be given detailed instructions regarding the areas where they are permitted to work and the extent of the work they are authorised to undertake. This permit to work’ will also specify any

safety precautions they must undertake. These instructions will include a section on the use of a hot work permit when the use of heat sources is included in the works.

10.0     Bell Tower & Bell Ringing

During all bell ringing sessions the Bell Captain is the person responsible for the safe operation of the bells, the safe conduct of the ringers and the safe teaching of all novices. In the event of the Bell Captain not being available he is to designate a deputy, who must be of a standard and competence to take charge of the bell tower. In the case of juveniles being part of the team then the Safe Guarding Policy, as stated in Section 7 of this document and its Appendix 5 is to be observed without exception.

10.1   The procedure to access the Bell tower, to carry out maintenance and repairs, to the bells is covered in Appendix 9 of this Health & Safety document and is to be adhered to without exception at all times.

Visiting Bell Teams should be members of the relevant associations and be insured for ringing in towers other than their own. They should also notify the Bell Captain and the Church Wardens of the name of the leader of the group and their qualification to lead a team of ringers.

Appendix 1

As referred to in Section 3.1 on page 5

The following is a summary of the injuries or occurrences that must be reported (for further information, refer to the Regulations or contact the HSE or Environmental Health Officer):

Any fatality to employees or non-employees including volunteers.

Major injuries to employees or non-employees including volunteers. (This includes fractures, amputations, dislocations, loss of sight, electric shock, exposure to harmful substances, any injury resulting admission to hospital for more than 24 hours and any accident that causes more than three consecutive days off work)

Injuries to non-employees or volunteers that require the injured person to be taken straight to hospital for treatment.

In the case of persons collapsing in church, the details must be entered in the Accident Log including whether the emergency services were called. The outcome of the incident is to logged.  (i.e. person removed to hospital or not and whether the non removable was against the advice of the service.)

Appendix 2

As referred to in Section 3.2 on page 5

Fire Risk Assessment

St Mary’s Church

The Church does not have any fire detection system or emergency lighting and relies on the sides-persons and church wardens to raise the alarm any control any evacuation in the event of an incident. For large services and concerts it will necessary for stewards are appointed and equipped with torches to control an evacuation in the event of an incident.

The assessment of the Church revealed that there were sufficient exits to deal with any emergency that may occur and the management procedure for all events such as regular services and large events was quite satisfactory.  In event of large attendances such as Christmas and Easter where additional seats are added to cope with a large congregation these additional seats are not to restrict the aisles leading to any of the exits and these areas are to be kept clear of standing people.  It is recommended that the maximum number to be accommodated at a service or any other event should not be more than 250.

The positioning and type of extinguishers were checked and found to be satisfactory and a maintenance contract is in place.

The Refectory

The Refectory, consisting of two floors – Ground and First Floor, has self contained smoke detectors fitted adjacent to each staircase at ground floor level.  The two exits from each of the ground and first floor, are adequate for the number of people attending functions. In the event of an incident the occupants will need to call for assistance and evacuate the premises.

The recommended number of persons to use the first floor at any one time is 65 people seated and 8o people non-seated.  The recommendation for the ground floor room (George West Room) usage is 20 people seated and 35 for a non-seated function.  In the event of a seated event, in either area, there must be sufficient space left to give clear access routes to the exits at each end of the room.

The positioning and type of extinguishers were checked and found to be satisfactory, with a maintenance contract in place.

Appendix 2 (Contd)

Fire Extinguisher List

Item No. Description Location Insp. Date Insp. By
Church
01 3 ltr Water Adjacent East Door Jan 2015 Cannon Fire Ltd
02 3 ltr Water Adjacent South Door Jan 2015 Cannon Fire Ltd
03 3 ltr Water Bell Tower Door Jan 2015 Cannon Fire Ltd
04 3 ltr Water Adjacent Main Door Jan 2015 Cannon Fire Ltd
05 3 ltr Water Choir Vestry Jan 2015 Cannon Fire Ltd
06 3 ltr Water Adjacent to Organ. Jan 2015 Cannon Fire Ltd
07 4 kg Powder Boiler Room Jan 2015 Cannon Fire Ltd
08
09
10
Refectory
13 3 ltr Water Adjacent to Main Entrance Jan 2015 Cannon Fire Ltd
15 2 kg Co2 Geo West Kitchen Jan 2015 Cannon Fire Ltd
16 3 ltr Water Ground Floor Rear Fire Exit Jan 2015 Cannon Fire Ltd
17 3 ltr Water Top of Main Staircase Jan 2015 Cannon Fire Ltd
18 Fire Blanket Main Kitchen Jan 2015 Cannon Fire Ltd
19 2 kg Co2 Main Kitchen Jan 2015 Cannon Fire Ltd
20 3 ltr Water Main Hall Entrance (1st Floor) Jan 2015 Cannon Fire Ltd
21 3 ltr Water Top of Secondary Stairs Jan 2015 Cannon Fire Ltd
22

Appendix 3

As referred to in Section 3.7 on page 7

Hazardous Substance Record

Item No. Substance Description
1
2
3
4
5
6
7.
8.
9.
10.

Asbestos Inspection Log

The inspection of the Church and the Refectory for asbestos revealed no areas of visible concern, however a careful watch will be maintained during any works especially when building works are in progress.

Appendix 4

As referred to in Section 3.8 on page 8

Plant & Equipment List

Item No. Item Description & Location Insp. Date Insp. By
Church
01 Ladder 3 section, 10 treads per section, Aluminium  Bell Tower
02 Ladder 2 section, 9 treads per section, Aluminium.  Bell Tower
03 Steps Platform, 6 treads  Bell Tower
04 Sound System Incl. speakers and microphones
05 Portable Radio In the Sacristy
06 Kettle West Vestry
07 Kettle West Vestry
08 Coffee Maker West Vestry
09 Coffee Maker West Vestry
10 Fan Heater West Vestry
11 Conv.Heater Adj. to the Organ
12
Refectory
13 Water Boiler Unicat in Geo West Kitchen
15 Microwave Oven Geo West Kitchen
16 Coffee Maker Geo West Kitchen
17 Microwave Oven Main Kitchen
18 Water Boiler Main Kitchen
19 Kettle Main Kitchen
20 Elec Toaster Main Kitchen
21 Hostess Trolley Main Kitchen
22 Hostess Trolley Main Kitchen
23 Commercial Oven Main Kitchen
24 Dish Washer Main Kitchen

Appendix 5

Safeguarding Policy,   Section 7.0 Page 10

Safeguarding Policy Statement of St Mary’s Easebourne

The members of the PCC of St Mary’s, in all aspects of its life, is committed to and will further the protection of children, young people and vulnerable adults both in society as a whole and in its own community. It fully accepts, endorses and will implement the principle enshrined in the Children Act 1989 that the welfare of the child, young people and vulnerable adults is paramount. We are committed to the implementation of the of the Diocesan Policy on the Care and Protection of Children as issued in 2009, the Diocesan Policy on the Care of Vulnerable Adults 2011 and all revisions from time to time.

The PCC of St Mary’s will foster and encourage best practice within its community by setting standards for working with children and young people and by supporting parents in the care of their children. It will work with statutory bodies, voluntary agencies and other faith communities to promote the safety and well being of children, young people and vulnerable adults.

It is committed to acting promptly whenever a concern is raised about a child or young person or about the behaviour of an adult, and will work with the appropriate statutory bodies when an investigation into abuse is necessary.

This policy will be reviewed and revised annually in accordance with the Diocesan guidelines of good practice.  As part of this review the procedures in relation to the Criminal Record Bureau will be brought up to date.

Safeguarding Co-ordinator:  Mrs Nicky Stringer

Signed:   ……………………………….                         Date:   …………………..

Chairman of the PCC:  Rev D B Welsman

Signed:   ……………………………….                         Date:   …………………..

Appendix 6

risk assessment record                                                          Reference No:RA01

Hazard/Work Activity Assessed ladders and stepladders

 

Location

St Mary’s, Easebourne & the Refectory

 

H = High risk                         M = Medium Risk                 L = Low Risk

 

Risks evaluated once controls

are in place

H M L

Who May Be Harmed

1 Falls of persons from ladder Ö

Employees

Ö
2 Ladder Slipping Ö Subcontractors Ö
3 Objective dropped by ladder user Ö Official Visitors
4 Instability of stepladder Ö General Public Ö
5 Risk of Electric shock working from ladders or stepladders Ö
6
7
8
9 Review date:

01/10/2010

10

 

Control Measures

1.       Ladders will only be used for work short duration.

2.       Top step of stepladder must not be used unless designed for that purpose.

3.       Ladders must be checked to ensure correct length, type and condition before use.

4.       Ladders are subject to planned maintenance programme.

5.       Ladder work is restricted to that which can be carried out using one hand only, and stepladder work to that which can be carried out ensuring the stability of the stepladder.

6.       The ground base for the ladder must be firm and level & pews moved where required to give stability.

7.       The ladder must be of sufficient length to extend a sufficient height above the step-off when used as access to scaffold.

8.        The correct angle of rest of ladder is 75 degrees, or a base to height ratio of 1:4.

9.       Ladders must be secured against slipping, by tying at the top or at the bottom.

10.    Ladders may only be footed as a sole precaution against movement if less than 3m high.

11.    Use made of ladders will be monitored regularly, to ensure that operatives are not over reaching, or using two hands to work.

12.    Damaged ladders will be broken up or removed immediately.

13.    Stepladders must be fully open, with cords taut.

14.    If using ladder or stepladder to carry out electrical work, circuit must be isolated.

 

Information , Instruction and Training

1.       All operatives must be trained in the safe use maintenance and inspection of ladders and the hazards to be avoided.

 

Personal Protective Equipment

Safety Helmet Ear Defenders Respiratory Protection:
Safety Boots
Goggles/Visor
Overalls
Gloves * Remember PPE is alays a last
Ear Plugs resort

Completed By                                         Signature                                                Date

Appendix 6

risk assessment record                                                          Reference No: RA02

Hazard/Work Activity Assessed Working on roofs

 

Location

St Mary’s Easebourne & the Refectory

 

H = High risk                         M = Medium Risk                 L = Low Risk

 

Risks evaluated once controls

are in place

H M L

Who May Be Harmed

1 Falling of persons from height X

Employees

X
2 Falling materials & tools X Subcontractors X
3 Official Visitors
4 General Public X
5
6
7
8
9 Review date:

01/10/2010

10

 

Control Measures

15.    Notification & agreement of the responsible person must be obtained prior to accessing any roof. All safety measures agreed with the responsible must be adhered too.

16.    In every case .an assessment of risk will be made to provide a safe system of work, taking into account the work to be done, access/egress requirements & protection of the area beneath the work.

17.    Consideration to be given to protecting persons beneath, against harm.

18.    All means of access provided must be used in the appropriate manner.

19.    Where it is possible for persons to fall in excess of 2m-edge protection must be provided. If this is not possible then alternative controls must be implemented e.g. safety nets, harness etc.

20.    Site management to define a safe work method prior to commencement on site &arrange for provision of suitable access equipment &trained personnel.

21.    Site management to check method statements to ensure the proposed working method is safe & being complied with.

22.    Working alone on roofs will not normally be permitted & never without specific authorisation.

23.    No work on roofs will be permitted in inclement weather conditions such as high winds, ice or snow.

24.    Appropriate safety harness must be worn & checked prior to use.

 

INFORMATION, Instruction and Training

2.       All persons must be given specific instructions on the system of work to use in each case.

3.       Selection may be required of operatives who have experience of the work & are physically fit.

4.

 

Personal Protective Equipment

Safety Helmet Ear Defenders Respiratory Protection:
Safety Boots
Goggles/Visor
Overalls
Gloves * Remember PPE is alays a last
Ear Plugs resort

 

Completed By                                         Signature                                                Date

Appendix 6

risk assessment record                                                          Reference No: RA03

Hazard/Work Activity Assessed Removing/Replacing Luminaires

 

Location

St Mary’s Easebourne & The Refectory

 

H = High risk                         M = Medium Risk                 L = Low Risk

 

Risks evaluated once controls

are in place

H M L

Who May Be Harmed

1 Electrocution X

Employees

X
2 Falls from height X Subcontractors X
3 Manual handling X Official Visitors
4 Use of ladders & step ladders X General Public X
5 Falling objects X
6 Risks of burns X
7
8
9 Review date:

01/10/2010

10

 

Control Measures

25.    Operatives advised of risks & requirement to isolate electrical supply.

26.    Operatives must be instructed in correct method of isolation & correct use of access equipment.

27.    Work area to be cordoned off with suitable barriers to prevent unauthorised access.

28.    Allow time for appliance to cool down before work commences.

29.    Correct luminaries to be installed.

30.    Some operations will require assistant to manual handle luminaries or equipment.

 

INFORMATION, Instruction and Training

5.       Operatives will be trained in the precaution & safe use method of working.

6.

 

Personal Protective Equipment

Safety Helmet Ear Defenders Respiratory Protection:
Safety Boots
Goggles/Visor
Overalls
Gloves * Remember PPE is alays a last
Ear Plugs resort

 

Completed By                                         Signature                                                Date

Appendix 6

 risk assessment record                                                          Reference No: RAO4

Hazard/Work Activity Assessed Working Alone

 

Location

St Mary’s Easebourne & The Refectory

 

H = High risk                         M = Medium Risk                 L = Low Risk

 

Risks evaluated once controls

are in place

H M L

Who May Be Harmed

1 Inflicted injury e.g. assault from 3rd party X

Employees

X
2 Health problems e.g. heart attack X Subcontractors X
3 Injury associated with activity X Official Visitors
4 General Public
5
6
7
8
9 Review date:

01/01/05

10

 

Control Measures

31.    Where hazardous substances, live electrical work, work at height or near water is involved, lone working must be avoided.

32.    Suitable means of access will be provided which can be handled safely by one person.

33.    A designated person must be made aware of the work to be done and its location.

34.    Only experienced and trained persons with no adverse medical history should be considered for working alone.

35.    The limits of work which is permitted and the limits on the initiative of the individual must be clearly specified before work s authorised.

 

Information , Instruction and Training

7.       Levels of training and experience for lone workers will included a full understanding of the work, hazards, emergency procedures and the limits of the work which have been authorised and the limits on their own initiative.

 

Personal Protective Equipment

Safety Helmet Ear Defenders Respiratory Protection:
Safety Boots
Goggles/Visor
Overalls
Gloves * Remember PPE is alays a last
Ear Plugs resort

 

Completed By                                         Signature                                                Date

Appendix 6

risk assessment record                                                          Reference No: RA05

Hazard/Work Activity Assessed Hand Tools

 

Location

St Mary’s Easebourne & The Refectory

 

H = High risk                         M = Medium Risk                 L = Low Risk

 

Risks evaluated once controls

are in place

H M L

Who May Be Harmed

1 Eye Injury X

Employees

X
2 Injury to hands, feet & body X Subcontractors X
3 Tripping over tools X Official Visitors
4 General Public
5
6
7
8
9 Review date:

01 / 10 / 2010

10

 

Control Measures

36.  All tools provided must be assessed to ensure that they are fit for purpose, fit for the environment in which they are to be used & they are in good working condition.

37.  Operatives own tools, prior to their use, must complete visual checks.

38.  Tools are required to be suitable for the purposes for which they will be used.

39.  Eye protection is to be used whenever work is done using cold chisels, drills, grinders or other tools where there is risk of flying particles or other pieces of the tool breaking off.

40.  Open-bladed knives, screwdrivers & other sharp tools are to be carried & used so as not to cause injury to the user or others.

41.  Insulated tools must be used where there is a possibility of live electrical work.

42.  All tools should be kept clear of unnecessary grease, moisture or dirt.

43.  Any movable /adjustable parts should be lightly oiled to protect against corrosion & to prevent wear & misalignment.

44.  Sharpening activities must only be carried out by professionals as it is a relatively hazardous process

 

INFORMATION, Instruction and Training

8.       Operatives are to be instructed in the correct method of use, inspection &maintenance requirements at induction if not as part of craft training.

 

Personal Protective Equipment

Safety Helmet Ear Defenders X Respiratory Protection:
Safety Boots X Mask X
Goggles/Visor X
Overalls
Gloves * Remember PPE is alays a last
Ear Plugs resort

 

Completed By                                         Signature                                                Date

Appendix 7

Maintenance & Test Certificates

Appendix 8

List of Persons approved for Food Handling

No. Name  
1
2
3
4
5
6
7
8
9
10
11
12
13
14

Appendix 9

Bell Tower & Bell Ringing Section 10 on Page 11 refers.

Access to the Bell Tower

The ladder has a lockable protective cover on it. This must be kept locked at all times to prevent unauthorised access with the following procedure followed at all times when access is necessary.

There must be a clear sign hung on the ladder to indicate whether the bells are up or down.  If the sign is not there or the sign indicates that the bells are up then the bell tower is not to be accessed until there is clear evidence that the bells are in the down position.

When access is made to the bell tower there must be a minimum of two people in attendance, one of whom is to remain in the ringing room on the ground floor.

Once there are persons in the bell chamber the trap door is to be closed as a safety precaution against someone falling through the opening in the floor.  (There is no means of fitting safety rails of the correct height due to the proximity of the bells.)

Access to the bell tower will only be granted by the following five people who will be responsible for logging the date, time and reason for the access in the log book provided.

  • K Minchin                 Church Warden
  • R Sked                     Church Warden
  • E Bounton                 Health & Safety Officer
  • P Pede                       Bell Captain
  • Rev D Welsman       Vicar

Each of these people will have a key to the lock for the cover of the ladder and this key is not to be given out to anyone else to use, unless that hand over has been agreed with the Health & Safety Officer, who will issue a signed permit on proof of competence.